Chapter II
ORGANIZATION AND ORGANIZATIONAL PRINCIPLES
2.01
The Gymkhana shall function through the Student's Senate and its five Central
Executive wings, namely the Presidential Council, the Games Council, the Cultural
Council, the Films Council and the Science and Technology Council.
2.02
The Student's Senate (hereafter referred to as the Senate) shall be the central
Representative Legislative and Supervisory body of students. It shall :-
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serve as the main forum of expression of student opinion. |
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be in continuous touch with the general body, consult the students and act as |
a feedback system.
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act as the central policy making body. |
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guide and check the functioning of the executive wings of the Gymkhana |
However, it should not interfere in matters of minor importance in order that the
free functioning of the executive wings within the general policy framework
defined by the Senate is not affected.
2.03
The Senate shall comprise of:
a. the Executives, namely the President, the General Secretary Games, the
General Secretary Cultural, the General Secretary Films and the General
Secretary Science and Technology Council.
b. Senators representing every undergraduate batch/year, 2-Yr M.Sc and
Post-Graduate Students and Girls Hostel representative (in case no Senator
has been otherwise elected from Girls Hostel).
2.04
The President, shall be the Chief Executive of the Gymkhana. He shall be the
Chairman of the Presidential Council and shall supervise and coordinate the
general affairs of the general body.
2.05
The General Secretary Games, shall be the Chairman of the Games Council and
shall coordinate and supervise all activities of Games and Sports
2.06
The General Secretary Cultural, shall be the Chairman of the Cultural Council and
shall supervise and coordinate all Cultural activities.
2.07
The General Secretary Films, shall be the Chairman of the Films Council and shall
supervise
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2.08
The General Secretary Science and Technology, shall be the Chairman of the Science
and Technology Council and shall supervise and coordinate all scientific and
technological activities.
2.09
The Senate meetings shall be convened and presided over by the Convener of
the Senate. He shall direct the appropriate persons for the successful implementation
of the decisions of Senate of the Student's Gymkhana.
2.10
The Parliamentarian of the Senate shall advice the Senate on Constitutional
and procedural matters. His interpretation, on the floor of the Senate of the
constitution and the rules and procedure shall be final.
2.11
In all the decision making bodies of the Gymkhana, at all levels, the organizational
principles shall be democratic.
2.12
a. In matters of general interest of the Students, the executive councils/
committees of the Gymkhana shall be subordinate to the Student's Senate,
and there Student's Senate shall be subordinate to the General body.
b. The general interest of the Students shall be placed above the interest of any
individual student.
2.13
Majority decisions shall be binding on all. Persons holding different views,
shall have the right to committee and report directly to all higher bodies up to
and including the general body (as in 2.11) but the decisions taken shall be
executed until and unless higher bodies undo them.
2.14
The President or Convener shall refer the matter to the general body if so
requested by at least 1/3 of the total strength of the Senate.
2.15
In case where some decision of the Senate has been passed with a large
majority and substantial minority, (more than 1/3 of the Senators present
voted against it) the President or the Convener of the Senate may refer the
matter to the General body. The Senate in such an event shall not be able to
table a no confidence motion against him.
2.16
The President as the Chief Executive of the Gymkhana shall have the power
to requisition a meeting of any executive council or senate standing or sub
committees. He can attend meetings of all councils/committees of the Senate
except the Finance Committee, the Rules of Procedures Committee, and the
Steering Committee; as a full fledged member and over rule any decisions
taken by them. In the event of the President doing so, he shall be obliged, if
requested by the concerned body, to requisition a meeting of the Senate and
place his decision before it.
2.17
The Convener of the Senate may requisition and attend as full fledged member
meetings of all the standing and ad-hoc committees of the Senate.
2.18
During summer and winter vacations, when many of the Senators are not present,
the vacation Senate (consisting of all Senators present in Campus) shall normally
discuss matters of urgent importance. Other matters if discussed shall require
endorsement by the full Senate when it meets next.
2.19
In the handing over session which shall be jointly attended by the members
of both the outgoing and incoming senate as full fledged members, the President
and General Secretaries for Games, Cultural, Films, Science and Technology
and the Convener of the outgoing senate shall handover the charge to the same
of the next senate respectively in writing under the supervision of the Convener
of the new Senate. The annual Gymkhana report, which shall consist of reports
of all executives and committees, shall be presented in writing before the
House foe comments.
2.20
a. Every Senator is expected to intimate to the Convener the reasons for his
inability to attend meeting and take permission prior to the meeting for
absenting himself. If a senator is absent without permission from two
consecutive or non consecutive senate meetings, the Convener shall issue a
warning to that senator. Thereafter, if a senator is absent without prior
permission from two more meetings, he shall cease to be a senator. A Senator
entering the meeting twenty minutes after it is called to order by the Convener
shall be considered to be absent for the purpose of his article.
b. Every Executive should intimate the Convener the reasons for his inability
to attend the meeting and should take permission prior to the meeting for
absenting himself. If an Executive is absent without permission from two
consecutive or non consecutive senate meetings, the Convener shall issue
a show cause notice to concerned Executive. Thereafter, if an Executive fails
to provide a satisfactory explanation or is absent without prior permission,
warning shall be issued by the Convener. As a result of unsatisfactory
explanation to the senate (according to the 2/3 of the total house) or further
absence without prior permission, he shall cease to hold his post.
